[Remote] Senior Payroll Analyst (Compliance & Accounting)

Note: The job is a remote job and is open to candidates in USA. Kasa is the leading tech-enabled hotel and apartment hotel brand and manager. They are seeking a Senior Payroll Analyst to ensure accurate and timely payroll processing while maintaining compliance across multiple jurisdictions.

Responsibilities

• Partner with the Payroll Specialist to process end-to-end payroll, including tax changes, deductions, retro pay, bonuses, and off-cycle adjustments. Serve as backup to process payroll when the Payroll Specialist is on leave
• Manage federal, state, and local payroll compliance, including tax registrations, filings, quarterly employment tax reconciliations, and responding to agency notices
• Manage state-specific leave programs (e.g., Family and Medical Leave) and workers’ compensation, and bi-monthly 401k loan administrations
• Support the month-end close by preparing payroll-related reports and accounting entries, calculating allocated costs, and reconciling payroll balance sheet reconciliations
• Ensure accurate onboarding of new hires in ADP with correct allocations and GL coding
• Conduct monthly payroll audits to confirm accuracy of pay registers, taxes, 401(k), overtime, holiday pay, and bonus tax rates
• Collaborate with People Operations to address employee payroll questions and ensure timely, accurate processing of updates
• Advise People Ops on payroll best practices in partnership with our payroll provider
• Manage year-end payroll tasks, including W-2s, financial audits, and 401k audits
• Identify and implement payroll process improvements, automation, and efficiency initiatives Skills
• Minimum 5 years experience of full-cycle, multi-state payroll processing experience, ideally in a high-growth or hospitality environment
• Bachelor's degree in Business Administration, Finance, Accounting, or a related field required
• Strong knowledge of payroll compliance: federal, state, and local taxes, service charges, tip reporting, and leave laws
• Proficient with ADP Workforce Now, Netsuite, Excel, and arenaflex Suite; able to troubleshoot and automate workflows
• Solid understanding of payroll accounting, reconciliations, accruals, and arenaflex allocations to support month-end close
• Strong analytical and problem-solving skills with acute attention to detail and a sense of urgency around deadlines
• Highly organized, self-motivated, and able to work independently in a fast-changing environment
• Communicates payroll and accounting concepts clearly across technical and non-technical teams
• A team player who values collaboration, continuous improvement, and confidentiality in handling sensitive data Benefits
• Remote Work: With flexibility as a core value, and over three-quarters of the team working remotely, Kasa employees are able to work from anywhere!
• Kasa Travel Credit: We love to travel! Kasa employees get an allowance of free stays with us in any of our locations, plus a discount on any night for friends and family.
• Generous Stock Option Plan: At Kasa, our compensation philosophy is to offer a total compensation package that over-indexes on equity to encourage our team to think like owners (by being owners) and benefit from the growth in value that our collective hard work creates.
• Flexible PTO: Full-time exempt Kasa employees are encouraged to take time off as they need and see fit, ensuring that it’s not disruptive to their work.
• Cell phone reimbursement: We reimburse a portion of your monthly cell phone bill to say thanks for using your personal phone during the workday.
• 401(k) Plan: As you invest in yourself and your future, Kasa invests in you too: we match 100% of the first 3% of your deferred salary.
• Health Coverage: We’ve invested in comprehensive health insurance options to help when you need it most, including a company-sponsored plan with fertility coverage.
• Other Perks: Qualifying full-time roles are eligible for a wi-fi stipend, home office stipend, and more! Company Overview
• Kasa is the industry-standard brand and operator of flexible accommodations. It was founded in 2016, and is headquartered in San Francisco, California, USA, with a workforce of 201-500 employees. Its website is Apply tot his job

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