[Remote] IP Support Specialist

Note: The job is a remote job and is open to candidates in USA. Davis Wright Tremaine LLP is one of the top law firms in the U.S. seeking an IP Support Specialist to provide assistance with patent and trademark related work. The role involves preparing legal documents, assisting attorneys and paralegals, maintaining electronic files, and ensuring accuracy in documentation.

Responsibilities

• Prepare legal documents for filing with the USPTO, including: Declarations, Assignments, Powers of Attorney, Responses to Missing Parts, Amendments, ADSs, Requests for Correction of Filing Receipt, and Certificates of Correction
• Assist attorneys, paralegals, and other administrative staff with assigned tasks, which may include: processing invoices and expenses, opening matters, scheduling meetings, mailing letters and packages, DocuSign requests, mailing client invoices, organizing files, time entry, and other projects as assigned
• Maintain electronic files in accordance with client and department protocols
• Proofread Filing Receipts, Notices of Publication, Issue Notifications, Letters Patent, Registration Certificates, and other official documents to verify accuracy of information
• Assist with file intakes and other projects as needed
• Assist with routine correspondence and client reporting letters
• Accurately and completely record billable time spent and tasks performed in accordance with firm policy and client-imposed billing protocol, enter and release time promptly in compliance with firm's announced deadlines

Skills

• Bachelor's degree is preferred or combination of work experience and education equivalent
• 1+ years of prior USPTO eFiling experience is preferred
• Self-starter with a high degree of attention to detail
• Ability and willingness to learn new programs and program updates
• Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner
• Ability to prioritize tasks and to complete projects with minimal supervision
• Ability to accurately type 50+ wpm
• Basic knowledge of Microsoft Office products
• Ability to express self effectively, both orally and in writing
• Excellent grammar and proofreading skills
• A highly professional demeanor and appearance
• Ability to follow client confidentiality guidelines
• At least one year experience in a professional office preferred

Benefits

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution
• Health insurance with an optional HSA
• Short term disability
• Long term disability
• Dental insurance
• Vision care
• Telemedicine and virtual short term solution based counseling services
• Life insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• Subsidized backup care and caregiving resources
• 401(k)
• Vacation
• Sick time
• Employee assistance program
• Voluntary accident insurance
• Voluntary life
• Voluntary disability
• Voluntary long term care
• Pet insurance
• Commuter and Transit programs

Company Overview