Admin Assistant (HVAC / Switchboards) | AU | WFH
Setup and Location: Work from Home
Work Schedule: 9:00 AM – 6:00 PM AEST | 7:00 AM - 4:00 PM AEST
Employment Type: Full-Time
Ready to do work that actually excites you?
We are looking for an Admin Assistant to support project coordination by reviewing documentation, tracking schedules, and organizing key project requirements. The ideal candidate for this role should be highly organized and capable of identifying important project details while ensuring tasks and deliverables are properly arranged and documented. This role is critical for maintaining project readiness, supporting project managers, and ensuring
administrative processes run efficiently.
What You’ll Do
You’ll be the kind of person who:
- Review project documentation to identify schedules, requirements, and key project details.
- Highlight important milestones, timelines, and deliverables to support project planning.
- Organize and track tasks required for each project to ensure timely completion.
- Prepare and document task requirements and work instructions for project teams.
- Maintain structured records of project documents, schedules, and administrative materials.
- Perform routine administrative tasks such as document formatting, data entry, and record updates.
- Assist in preparing project-related documentation and materials needed for upcoming work.
- Support project managers with coordination tasks, updates, and general administrative assistance.
- Monitor task progress and maintain organized tracking systems for project activities.
Requirements
What You Bring We’re looking for someone who:- Bachelor’s degree in Business Administration, Office Administration, Management, or any related field is preferred.
- 3+ years of experience in administrative support, project coordination, or a similar role.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
- Experience working with project documentation, schedules, and task tracking tools.
- Strong organizational and time management skills with the ability to manage multiple tasks.
- Excellent written and verbal communication skills.
- High attention to detail when reviewing and organizing documents and project information.
- Ability to work independently and follow structured processes.
- Strong problem-solving skills and the ability to support multiple administrative priorities.
Benefits
Why You’ll Love Working Here- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!