Administrative Assistant

Wakefern Food Corp. is the largest retailer-owned cooperative in the United States, supporting its co-operative members' retail operations. As the Administrative Assistant, you will provide essential administrative support to the Risk Management and Insurance Division, managing schedules, coordinating meetings, and assisting with various operational tasks.

Responsibilities

• Manage the Director’s calendar and schedule meetings (virtual and in‑person), including rooms, AV, and catering
• Order and maintain office supplies; manage printers and daily mail
• Process divisional invoices, including insurance, purchase orders, and accounts payable
• Support Enterprise Risk Management (ERM) activities, including risk and control assessments meetings setup, and framework implementation
• Coordinate logistics for Risk Management Committee (RMC) and Insure Rite, Ltd. (IRL) board meetings, including scheduling, materials, attendance, minutes, and required documentation
• Assist with planning and execution of the Annual Risk Management & Safety Conference
• Prepare counterfeit claims submissions and maintain required documentation
• Serve as divisional backup for COIs, inspection certificates, auto ID cards, and basic Origami RMIS support; liaise with Members, management, and vendors

Skills

• High school graduate or equivalent with secretarial/business school training desired; some college preferred
• Demonstrated record of fully competent administrative and organizational skills: proofing, ability to organize and coordinate and follow through on projects
• The ability to handle multiple requests from internal and external customers, attention to detail
• Strong computer skills including Microsoft Office/Word, Excel, PowerPoint, Outlook and mobile technologies
• Ability to meet deadlines and work in a fast-paced environment with demonstrated ability to multi-task and resolve problems effectively and efficiently
• Excellent verbal and written communication skills
• Strong customer service and teamwork skills with a willingness to step in and assist others

Benefits

• Comprehensive medical, dental and vision package
• Competitive Salary and Paid Time Off
• Fitness Reimbursement and Well-Being Program
• Corporate Training and Development University
• Collaborative team environment
• Paid Parental Leave
• 401K
• Matching Gifts and Community Volunteer Involvement

Company Overview

Company H1B Sponsorship