Event Coordinator

Bond Brand Loyalty is a company focused on crafting innovative solutions to enhance brand loyalty. As an Event Coordinator, you will provide logistical support for corporate events, managing attendee requirements and assisting Event Managers in planning and executing various events.

Responsibilities

• Manage all attendee requirements, including the development of the registration website, management of all attendee lists, and individual communication with attendees
• Lead quality control of participant information and registrations
• Support all aspects of event planning while adhering to tight deadlines and working within the scope of the budget
• Attend, participate in, and manage on-site client meetings and communications as required
• Assist Event Managers with the development and delivery of events, meetings, and incentive travel programs, including communications with suppliers, vendors, venues, logistics, air travel, and stakeholders
• Source suppliers and vendors, negotiating for best value as required
• Gather and disseminate information to relevant stakeholders, such as contact reports, timelines, commitments, etc
• Assist with site inspection logistics and confirm on-site event staffing requirements, including coordination and finalization of on-site workroom requirements
• Provide on-site assistance with event execution as needed
• Assist with post-event reconciliation, including verification of final supplier billings
• Complete additional tasks and responsibilities to ensure successful delivery of events according to scope and/or at Event Managers' request

Skills

• 1-3 years of corporate event experience
• CVENT experience is an advantage, including knowledge with event registration, attendee management, on-site solutions, event website creation, report generation, and utilizing CVENT tools for seamless event execution
• Proven ability to meet tight deadlines while handling multiple projects simultaneously in a fast-paced environment with changing priorities
• Strong technical skills with proficiency in Microsoft Office Suite and MS Dynamics (Word, PowerPoint, Outlook), and excellent proficiency in using Microsoft Excel to prepare monthly spreadsheets and reconcile supplier and client contracts, with a capacity to easily learn and adapt to new technologies
• Excellent interpersonal, planning, organization, presentation, and professional communication skills (written and verbal)
• Ability to work cross-functionally and collaboratively with suppliers, vendors, and clients to plan, execute, and deliver on-site events
• Flexibility in work schedule, including willingness to work early mornings, evenings, weekends, holidays, and travel as required
• Being fluent in French (speaking and writing) is an asset

Benefits

• Flexibility: A hybrid work model and flexible vacation offers agility to meet the needs of our global business and workforce, allowing us to inspire the best from our people.
• Moments that matter: Social events like F1rst Thursdays, Kick-Off gatherings, and holiday parties make it easy to build relationships and have fun.
• Health & Wellness support: Competitive healthcare and wellness benefits that care for both body and mind including Medical, Dental, Vision, Health Care Spending Account, Employee Assistance Program, access to 24/7 virtual healthcare and/or consultation services for you and your family — all available from your first day.
• Future-focused: Retirement planning assistance with company matching.
• Career development: Access to learning programs, mentorship, stretch projects, and internal mobility to keep you moving forward.
• Celebrating your impact: Recognition programs for individual and team achievements, peer-nominated awards, and service anniversaries.

Company Overview