Patent Docketing Coordinator

WilmerHale is a values-driven firm that fosters collaboration and respect, seeking a Patent Docketing Coordinator. The role involves maintaining the patent docketing database, reviewing correspondence for deadlines, and ensuring compliance with U.S. and foreign patent rules while providing support to clients and internal teams.

Responsibilities

• Thoroughly reviews incoming USPTO and foreign associate correspondence daily for deadlines, enters appropriate information into the docketing database, report and save mail to client workspace working to complete process within one day
• Bring any exceptions to the attention of the IP Docketing Supervisor
• Enter new records into the docketing database from information contained in newly-filed patent applications, completes checklist and confirms filing package is filed in docketing workspace
• Dedocket actions in the docketing database from information contained in newly-filed responses and other follow-on documents, complete checklist and move filing package in docketing workspace
• Enters bar dates and target filing dates into CPI from information obtained from Patent Administrator’s New Matter emails
• Develops and maintains strong knowledge of U.S. and foreign patent rules and is attentive to proposed rule changes
• Works with IP Staff Training & Docketing Manager and Patent Administrators to prepare for rule changes
• Demonstrates a strong commitment to professionalism, delivering high-quality service, and maintaining a positive, solution-oriented (“can-do”) approach
• Effectively supports internal departments, external clients, and vendors through clear, courteous communication via electronic correspondence, telephone, and in-person interactions

Skills

• Strong knowledge of USPTO Rules
• Professional demeanor, exacting attention to detail, high quality work standards, and the ability to prioritize and perform effectively under pressure
• Excellent oral and written communication skills
• Excellent organizational and interpersonal skills necessary
• Ability to meet deadlines with minimal supervision
• Strong computer skills necessary with experience in CPI, Word, Outlook, Access, IPDAS
• Ability to work overtime as needed
• Remains open to technological change as generative AI becomes more integrated into the firm's practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation
• BA/BS or equivalent experience
• Prior IP prosecution experience in the capacity of a secretary, paralegal or docketer

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match and profit-sharing options
• Paid time off and holidays

Company Overview

Company H1B Sponsorship