HR Associate

Harvard Business Publishing (HBP) is the leading destination for innovative management thinking. The HR Associate delivers hands-on operational and coordination support across core people and HR processes, communications, and programs, playing a central role in supporting the employee lifecycle.

Responsibilities

• Maintain accurate employee and worker records, ensuring timely updates and compliance with internal processes. Assist with updates, audits, and validation of HR data
• Schedule and coordinate internal and external meetings, trainings, and HR-related events
• Maintain and update distribution lists
• Track and manage calendars for internal communications, HR programs and cyclical processes, people leader initiatives, and learning activities
• Support on-site events and logistics (e.g., company events, team meetings, in-office interviews) at our Boston headquarters
• Coordinate and process transactions as needed (e.g., vendor invoices, travel arrangement, professional development, tuition reimbursement, etc.)
• Serve as a coordination point for new hires and their managers to ensure a smooth and welcoming onboarding experience
• Support pre-boarding and onboarding activities, including scheduling, speaker management, distribution of materials and documentation, system access coordination, day-one readiness, and completing paperwork
• Partner with HR and communications colleagues to support internal communications (e.g., post announcements, program updates, and milestones)
• Update and maintain the employee intranet, ensuring content is accurate, timely, and easy to navigate
• Assist in drafting and distributing HR communications (e.g., all-staff messages, people leader updates)
• Support employee events that contribute to company culture and inclusion (e.g., volunteer activities, events, award programs, community events)
• Coordinate employee acknowledgments and swag, including new hire welcomes, life events, retirements, and condolences
• Manage employee perks (e.g., complimentary subscriptions, discounts, etc.)
• Support consistency and thoughtfulness in employee touchpoints across the organization
• Manage hiring transactions for service providers and independent contractors, ensuring proper documentation and compliance
• Manage the onboarding process for all full-time and contingent worker hires, ensuring proper coordination with IT, HR, and managers
• Communicate with agency partners and people managers regarding contingent worker on/offboarding and extensions, escalating issues as needed
• Monitor compliance for contingent workforce, including reviewing extension requests, managing consultant agreements, tracking tenure, conducting periodic data audits

Skills

• 1–3 years of experience in HR, people operations, or a related coordination or administrative role
• Strong organizational skills with the ability to manage multiple priorities and calendars
• Clear, professional written and verbal communication skills
• High level of discretion and comfort handling confidential information
• Demonstrates interest and aptitude in utilizing technology to enhance HR and communications processes
• Proficiency with Microsoft Office

Benefits

• A competitive compensation and benefits package
• Meaningful programs focused on career development and employee wellness, such as education reimbursement and early-release Summer Fridays!
• Annual Performance Based Variable Pay Program
• Hybrid schedule, with an expectation to work onsite once per week on Wednesdays

Company Overview