Executive Assistant – PR Industry
This is a remote position. Schedule: Monday to Friday, 9:00 AM to 1:00 PM EST Total Weekly Hours: 20 Hours Client Timezone: EST You'll be the organizational backbone of a thriving PR firm, playing a crucial role in client success and media tracking operations. This position offers the perfect blend of traditional executive assistant duties with cutting-edge digital monitoring responsibilities. You’ll work directly with the founder, managing critical databases and capturing key media mentions that directly impact client relationships and business growth. This role provides excellent exposure to the PR industry while helping you build valuable skills in database management, social media monitoring, and press tracking.
Responsibilities
- Organize and maintain client databases and CRMs within the Google Suite ecosystem
- Monitor specific Instagram accounts daily, capturing screenshots when clients are featured or tagged
- Conduct systematic daily website monitoring using provided keywords to identify press mentions
- Create and maintain organized filing systems in Google Drive for media captures and press coverage
- Update contact databases and client information as business conditions change
- Document and share press mentions in collaborative team documents for client reporting
- Manage the executive calendar and coordinate meetings and appointments
- Perform administrative tasks that support daily PR firm operations
Requirements
- Proficiency in Google Suite (Drive, Sheets, Docs) and Excel for database management
- Strong attention to detail for accurate social media monitoring and screenshot capture
- Experience with systematic online research and keyword-based searches
- Excellent organizational skills for managing multiple databases and filing systems
- Reliable internet connection for consistent daily monitoring tasks
- Bonus: Experience with CRM systems or client database management
- Bonus: Familiarity with social media platforms and press monitoring
- Bonus: Previous executive assistant or administrative support experience
Why Join This Team?
- Work directly with a PR firm founder in a high-impact support role
- Gain valuable exposure to the PR industry and media monitoring best practices
- Opportunity to work with modern digital tools and systematic processes
- Make a direct contribution to client success through media tracking and database management
- Month-to-month agreement with no long-term commitments required
Independent Contractor Perks
- Permanent work-from-home setup
- Immediate hiring
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