[Remote] Administrative Assistant, US Mobilization
Note: The job is a remote job and is open to candidates in USA. International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. They are seeking an Administrative Assistant, US Mobilization to develop and improve operational structures and processes that enhance relationships with supporters, volunteers, students, and partners.
Responsibilities
- Serve as a primary internal point of contact for Mobilization team
- Manage all contracts and invoice processes, ensuring timely approvals and alignment with budget and partner expectations
- Manage the Mobilization inbox(es), ensuring timely, professional responses and that all opportunities are captured and routed appropriately
- Coordinate team rhythms, including staff meetings, planning sessions, and key internal communications
- Support development and execution of team onboarding processes and resources for new staff, interns, and key volunteers
- Support Mobilization team members in ensuring accurate and up to date records of key engagements and events within Salesforce CRM
- Assist in the development of communication materials, including presentations, emails, meeting briefs, and partnership proposals
- Oversee the catalog of external resources and materials
- Support the Champion, Student, and Peer to Peer audiences through external campaign communications and onboarding processes
- Assist in planning and executing in-person team meetings and team-building activities
- Oversee warehouse and inventory management for print, event and campaign materials; coordinate shipping and fulfillment for campaigns, events and conferences
- Participation in IJM’s community of spiritual formation
Skills
- 1-3 years of project, program or operation management desired
- Bachelor's degree in related field (communication, non-profit management, etc.)
- Proven track record of managing multiple projects with competing deadlines
- Proficiency with Microsoft Office suite of tools
- Demonstrated ability to learn and adapt quickly to the effective use of technology tools
- Strong written and oral communication skills
- Proficient in problem-solving, planning and implementation skills
- Mature orthodox Christian faith as defined by the Apostles' Creed
- Eager commitment to IJM's Core Values: Christian, Professional and Bridge-Building
- Self-starter with strong initiative
- Disciplined with priorities
- Strong interpersonal skills and self-awareness
- Willingness to take on new challenges
- Flexible, collaborative, and eager to support others
- Effective team player who fosters collaborative environment
- Adept at creative problem solving
Benefits
- Comprehensive Medical/Dental/Vision benefits
- Monthly commuter and parking benefits in the DC metro area
- Retirement benefit options
- Paid leave starting at 23 days
- 12 holidays (plus early release the day prior)
- Daily, quarterly, and annual community spiritual formation
- Robust staff care resources
Company Overview