Data Entry Operator – Laboratory Specimen Management, Administrative Support & Quality Assurance Specialist

Welcome to arenaflex – Where Precision Meets Purpose

At arenaflex, we are dedicated to delivering exceptional laboratory services that empower healthcare providers, support patient outcomes, and drive scientific advancement. Our commitment to accuracy, safety, and continuous improvement creates a dynamic environment where every team member plays a vital role in the health ecosystem. If you thrive in a fast‑paced, detail‑oriented setting and enjoy being the connective tissue between clinical staff, patients, and technology, the Data Entry Operator position could be your next career milestone.

Role Overview

The Data Entry Operator at arenaflex is the frontline guardian of specimen integrity and administrative efficiency. You will perform essential clerical and support activities that keep laboratory operations running smoothly, from the moment a specimen arrives at the registration desk to its final accession in the laboratory information system. Your work ensures that critical patient data is accurately captured, communicated, and logged, supporting clinicians, nurses, and administrative teams in delivering timely, high‑quality care.

Key Responsibilities

• Specimen Intake & Verification: Receive, log, and verify all incoming specimens, ensuring that each sample is correctly labeled, accompanied by accurate requisition information, and entered into the laboratory’s computer system.
• Incident Reporting: Promptly notify appropriate personnel when specimens are mislabeled, unlabeled, or contain discrepant information, and document each incident in the department’s incident log.
• Data Entry & Accessioning: Accurately register specimens, assign billing account numbers, and generate accession case numbers, adhering to established timelines and quality standards.
• Communication Hub: Serve as a reliable communications resource, facilitating the flow of information between internal teams (medical, nursing, administrative) and external partners.
• Problem Resolution: Identify and resolve issues related to specimen receipt, test requisition appropriateness, and patient demographic mismatches, escalating complex cases when necessary.
• Quality Assurance & Safety Compliance: Follow arenaflex’s Quality Assurance policies, OSHA regulations, and personal protective equipment (PPE) protocols when handling blood, body fluids, or hazardous materials.
• Training & Mentorship: Assist in onboarding new clerical accessioning staff by providing coaching, mentorship, and hands‑on training.
• Documentation & Reporting: Maintain meticulous logs of specimen receipt issues, registration activities, and any corrective actions taken, ensuring traceability and audit readiness.
• Prioritization & Workflow Management: Efficiently prioritize tasks, balancing high‑volume periods with the need for accuracy and compliance.
• Additional Duties: Perform other related duties as assigned, contributing to continuous improvement initiatives and departmental projects.

Minimum Qualifications

• High School diploma or GED equivalent.
• Strong oral and written communication skills, with the ability to interact professionally with staff at all organizational levels.
• Exceptional organizational abilities and meticulous attention to detail.
• Demonstrated customer service orientation and problem‑solving aptitude.
• Proficiency in Microsoft Office, especially Word and Excel.

Preferred Qualifications

• Associate’s degree in Business, Health Information Management, or a related field.
• 1–2 years of experience in a medical, billing, registration, or insurance environment.
• Familiarity with medical terminology and coding/billing processes.
• Experience using laboratory information systems for registration and accessioning.
• Ability to quickly learn and adapt to arenaflex’s proprietary software platforms.

Core Skills & Competencies

• Data Accuracy: Consistently enter and verify information with zero tolerance for errors.
• Technical Literacy: Comfort navigating electronic health record (EHR) systems, laboratory information systems (LIS), and basic database tools.
• Interpersonal Skills: Build collaborative relationships with clinicians, nurses, and administrative staff, fostering a supportive team atmosphere.
• Time Management: Effectively juggle multiple priorities, meet deadlines, and maintain productivity during peak periods.
• Regulatory Awareness: Understand and apply OSHA safety standards, HIPAA privacy rules, and arenaflex’s internal quality policies.
• Problem Solving: Identify root causes of specimen discrepancies and propose practical solutions.
• Continuous Learning: Stay current with evolving laboratory practices, coding updates, and industry best practices.

Career Growth & Learning Opportunities

At arenaflex, your professional development is a priority. As a Data Entry Operator, you will have access to a structured learning pathway that can lead to advanced roles such as Laboratory Coordinator, Health Information Management Specialist, or Clinical Documentation Analyst. We provide:

• On‑the‑job training and mentorship from seasoned laboratory professionals.
• Tuition reimbursement for relevant certifications or degree programs.
• Paid memberships and dues for professional associations related to health information management.
• Regular workshops on emerging laboratory technologies, coding updates, and regulatory changes.
• Opportunities to cross‑train in adjacent departments, broadening your skill set and visibility within the organization.

Work Environment & Culture at arenaflex

arenaflex fosters an inclusive, collaborative, and safety‑first culture. Our laboratory teams operate in a state‑of‑the‑art facility equipped with modern instrumentation and ergonomic workstations. We value:

• Teamwork: A supportive atmosphere where colleagues share knowledge and celebrate successes together.
• Innovation: Encouragement to suggest process improvements that enhance efficiency and patient care.
• Respect: Recognition of each employee’s contributions, regardless of role or tenure.
• Work‑Life Balance: Flexible scheduling options and generous paid time off to help you recharge.
• Health & Safety: Strict adherence to PPE protocols, regular safety drills, and a proactive approach to occupational health.

Compensation, Perks & Benefits

While exact salary details will be discussed during the interview process, arenaflex offers a competitive compensation package that reflects your experience and expertise. Our comprehensive benefits suite includes:

• Medical, Dental, Vision Coverage: Fully paid premiums for full‑time employees, with plans administered by arenaflex that begin on day one.
• Life Insurance & AD&D: A base $25,000 life insurance policy with accidental death and dismemberment coverage, plus optional voluntary coverage for you and your family.
• Long‑Term Disability: Fully funded by arenaflex to protect your income in case of extended illness or injury.
• Retirement Savings: Participation in the Texas Municipal Retirement System (TMRS) with a 2‑to‑1 match after vesting, plus access to a 457(b) deferred compensation plan.
• Flexible Spending Accounts (FSA): Health Care and Dependent Care FSAs, with arenaflex contributing $3,100 annually to your Health Savings Account (HSA) on a prorated basis.
• Employee Assistance Program (EAP): Confidential counseling, legal and financial guidance, and wellness resources provided through arenaflex.
• Paid Time Off: 13 paid holidays, 120 hours of sick leave per year, personal leave days, and vacation accrual that can reach up to three weeks after five years of service.
• Professional Development: Tuition reimbursement, paid professional association memberships, and opportunities for career advancement.
• Additional Voluntary Benefits: Access to supplemental insurance options through arenaflex (formerly known as AFLAC) on a pre‑tax basis.

Why Join arenaflex?

Choosing a career at arenaflex means aligning yourself with an organization that values precision, compassion, and continuous improvement. You will be part of a mission‑driven team that directly impacts patient care, while enjoying a supportive environment that invests in your growth, well‑being, and long‑term success.

Application Process

If you are ready to bring your meticulous data entry skills, passion for healthcare, and commitment to excellence to arenaflex, we encourage you to apply today. Click the link below to submit your application, and take the first step toward a rewarding career where every entry matters.

Apply Job!