Administrative and Bookkeeping Assistant

About the position We are seeking an organized, detail-oriented Bookkeeper and Administrative Assistant to join our team in Cary, IL. In this role, you will maintain our financial data, while ensuring that our daily business operations run efficiently. You will report directly to management and work collaboratively with the rest of our staff.

Responsibilities

• Process, verify, and reconcile vendor invoices, issue payments, and manage customer invoicing and collections.
• Record daily transactions, process bank deposits, and reconcile bank and credit card statements.
• Maintain an accurate general ledger and generate financial statements (e.g., balance sheets, income statements).
• Accurately calculate and record employee wages, deductions, and tax withholdings.
• Maintain organized financial files and assist in gathering information for annual audits and tax preparations.
• Answer incoming phone calls, manage the main office email, and direct inquiries to the appropriate team members.
• Manage executive calendars, schedule team meetings, and coordinate facility or conference room bookings.
• Maintain physical and digital filing systems, monitor office supplies, and reorder as necessary.
• Assist senior leadership with ad-hoc clerical tasks, special projects, and vendor communication.

Requirements

• 1-3+ years of combined experience in bookkeeping, accounting, or administrative support.
• Hands-on experience with using ERPs to manage company information and business transactions (Experience with EPICOR a plus) and Microsoft Office Suite (especially Excel).
• Strong numeracy skills with a high degree of accuracy and attention to detail.
• Excellent time management and the ability to multitask in a fast-paced environment.
• Strong verbal and written communication skills in English.

Nice-to-haves

• Experience with EPICOR

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

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