Contract Project Virtual Assistant

Salary: Fixed amount based on each project Job Title: Contract Project Virtual Assistant... Location: Remote Contract Type: Independent Contractor Reports To: Managing Consultant Pay: Based on Contracted Work Company: T M STAFFORD LLC dba RU INSTITUTE Job Summary: T M STAFFORD LLC dba RU INSTITUTE is seeking a highly organized and efficient Contract Project Virtual Assistant to provide administrative and operational support to a Managing Consultant. The ideal candidate will have experience in handling a wide range of administrative tasks in a remote setting and be able to work independently with minimal supervision. This role is contract-based, with compensation determined by the scope of work for each project. Key Responsibilities: • Administrative Support: Provide comprehensive administrative support to the Managing Consultant, including managing calendars, scheduling meetings, and coordinating appointments. • Communication Management: Handle email correspondence, draft and edit communications, and ensure timely responses to client and team inquiries. • Document Preparation: Assist in the preparation, formatting, and proofreading of documents, presentations, reports, and proposals. • Research: Conduct online research on various topics as requested, compiling information and presenting it in a clear and concise manner. • Task Coordination: Track and manage ongoing tasks, deadlines, and deliverables, ensuring that the Managing Consultant is kept up-to-date on progress. • Meeting Coordination: Arrange virtual meetings, prepare agendas, and take minutes during meetings as needed. • Data Entry and File Management: Maintain digital files, update records, and perform data entry tasks to ensure accurate and organized documentation. • Client Interaction: Assist in managing client relationships by scheduling calls, following up on action items, and providing general support during client engagements. Qualifications: • Education: High school diploma or equivalent required; an Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred. • Experience: • Minimum of 2 years of experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role, preferably supporting senior management in a remote environment. • Experience working as an independent contractor is highly desirable. • Technical Skills: • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Gmail). • Familiarity with virtual meeting platforms such as Zoom, Microsoft Teams, or Google Meet. • Experience with project management tools (e.g., Asana, Trello) and CRM software is a plus. • Knowledge: • Strong understanding of administrative and office management procedures. • Basic knowledge of project coordination and client relationship management. • Soft Skills: • Excellent organizational and time management skills. • Strong verbal and written communication abilities. • High level of attention to detail and accuracy. • Ability to work independently and proactively manage tasks. • Flexibility and adaptability in a fast-paced, remote work environment. Compensation: • This is a contract position, and compensation will be based on the scope of work for each project. Rates will be agreed upon prior to the commencement of each contracted assignment. remote work Apply Job!