Office Manager | Bookkeeper

Technical Productions is a dynamic live event production company that has been creating unforgettable experiences for 36 years. We embrace collaboration, purpose, and have a deep sense of joy in the work we do. If you're the kind of person who thrives in a vibrant, mission-driven environment, and you're looking for an opportunity to help shape a company's future, we want to hear from you. As our Office Manager / Bookkeeper, you’ll play a crucial role in ensuring the smooth running of the company's financial and operational processes. You’ll be the glue that holds the day-to-day transactions together for the executive team, supporting the company’s growth with your attention to detail and commitment to excellence. In this role, you’ll be responsible for managing our accounts payable (AP), accounts receivable (AR), internal payroll, and local union payroll. You’ll also work closely with the executive team to implement a departmental cost analysis system for 2025 that will help us assess the profitability of our three core divisions. You will be instrumental in developing systems that allow us to track project hours, compare them to proposals, and measure performance across departments. Please read the job description in detail and apply with attention to setting yourself apart from the competition. Why are you the person we cannot live without? Job Title: Office Manager / Bookkeeper Location: [Company Location] Company: Technical Productions Reports To: CEO and CFO Type: Full-Time, In-Office. Could be flexible if earned About Us: At Technical Productions, we are a dynamic live event production company that has been creating unforgettable experiences for 36 years. Our work is more than just business—it’s a calling. We inspire lives one audience at a time. We are small but mighty, with an unmatched culture where passion, creativity, and integrity come together to drive success. As we continue to grow steadily, we’re looking for an Office Manager/Bookkeeper who is as enthusiastic about our mission and values as we are. Our team is more than just a group of employees—we are a family. We embrace collaboration, purpose, and a deep sense of joy in the work we do. If you're the kind of person who thrives in a vibrant, mission-driven environment, and you're looking for an opportunity to help shape a company's future, we want to hear from you. Position Overview: As our Office Manager / Bookkeeper, you’ll play a crucial role in ensuring the smooth running of the company's financial and operational processes. You’ll be the glue that holds the day-to-day transactions together for the executive team, supporting the company’s growth with your attention to detail and commitment to excellence. In this role, you’ll be responsible for managing our accounts payable (AP), accounts receivable (AR), internal payroll, and local union payroll. You’ll also work closely with the executive team to implement a departmental cost analysis system for 2025 that will help us assess the profitability of our three core divisions. You will be instrumental in developing systems that allow us to track project hours, compare them to proposals, and measure performance across departments. Key Responsibilities: • Accounting & Bookkeeping: • Process and maintain records for accounts payable (AP), accounts receivable (AR), and payroll (internal and local union). • Reconcile accounts, maintain general ledger, and track financial transactions. • Create Purchase Orders for the staff and process everyting daily under the direction of the CFO. • Payroll Management: • Ensure timely and accurate processing of internal and union payroll. • Collaborate with HR and project managers to ensure accurate job costing and labor allocations. • Cost Tracking & Analysis: • Help develop and implement a departmental cost analysis system for 2025. • Track hours and expenses daily across departments, comparing them against project proposals. Generate reports with those department heads for review with executive team analysis. • Provide reporting and insights to help assess profitability and improve project management processes. • System Development & Process Improvement: • Partner with the executive team to design and refine systems for performance tracking, cost management, and profitability analysis. • Offer proactive solutions to improve efficiency and profitability within the office and production processes. • Administrative Support: • Assist with general office management duties as needed, supporting a seamless workflow for the leadership team. • Manage day-to-day office operations, including ordering supplies, managing vendor relationships, and organizing office logistics. Qualifications: • Experience: • Proven experience in office management or bookkeeping, ideally in a small business or creative industry. • Quickbooks afficionado and MS Excel wizard(or similar). • Familiarity with payroll processes, especially union payroll, is a plus but not required. • Experience in cost analysis or financial reporting is a plus. • Skills & Attributes: • Leadership in your blood: You understand the power of influence and leading by example. • Unmatched integrity: You have a strong moral compass and make decisions based on honesty and transparency. • Proactive & results-driven: You anticipate needs before they arise and are always looking for ways to improve efficiency. • Analytical mindset: You enjoy working with numbers, tracking data, and providing insights to improve business outcomes. • Common sense & creativity: You thrive in an environment where practical solutions and innovative thinking go hand in hand. • Strong communication skills: You can work closely with people at all levels of the organization, translating complex information into actionable insights. • Heart for the Lord: We are a values-driven company, and a deep sense of purpose and integrity is central to who we are. • Education: • You do not need a formal accounting degree or an MBA in finance, but you are obsessed with the details and love improving yourself. Why Work Here? • Purposeful Work: Every day, you’ll be part of a team that makes a difference in the lives of audiences and clients alike. Your role will directly impact our ability to continue producing extraordinary events that truly make a difference in the quality of people’s lives. • Vibrant Culture: We pride ourselves on a company culture that is supportive, collaborative, and fun. We believe in working hard, but also in celebrating victories, big and small. • Growth Opportunity: As our company grows, so will you. You’ll be in a position to shape the direction of the company’s financial processes and have a direct hand in developing systems that will carry us into the future. We reward people by the value they bring. We do not create ceilings here. • Flexibility & Impact: As part of a small but powerful team, your work will truly matter and we care about you as a person. • Faith & Values: We’re a company grounded in Christian values, and we believe in doing business with integrity, humility, and grace. • Full 100% Health, Dental and Vision Insurance Coverage paid by the company. for the employee. Spouses and dependents can be added at the employee’s expense. A 401K in place for 2025. • How to Apply: Please read the note from our CEO on the bottom of every page of our website at www.technicalproductions.com. If that sentiment strikes a chord with you, send the CEO an email that says I read till the end in the subject line. Your cover letter should match the level of insight into the depth of your character and why you feel you would be a good fit for this position. We truly look forward to learning more about you. Job Type: Full-time Pay: $20.00 - $25.00 per hour Expected hours: 40 per week Benefits: • 401(k) • 401(k) matching • Dental insurance • Flexible schedule • Health insurance • Life insurance • Paid time off • Retirement plan • Vision insurance Schedule: • 8 hour shift • Day shift • Monday to Friday Experience: • Microsoft Office: 5 years (Required) • Administrative experience: 3 years (Required) Ability to Relocate: • St. Louis, MO 63132: Relocate before starting work (Required) Work Location: In person Apply Job!