Executive Assistant to CEO

Job Overview

InVitro Capital is looking for a highly organized, proactive, and adaptable Executive Assistant to support our CEO. This role is perfect for someone who thrives in fast-paced environments, enjoys multitasking, and stays calm under pressure.

You don’t need prior experience as an Executive Assistant to a CEO, but you should have experience in an administrative, coordination, or operational role where you managed schedules, handled communications, or supported leadership. A positive attitude, excellent communication skills, and the ability to manage multiple priorities are essential.

This is a remote position, but flexibility is key, as the CEO’s schedule may shift across time zones.

Requirements

Key Responsibilities

• Calendar Management: Strategically manage the CEO’s schedule, balancing priorities, anticipating conflicts, and ensuring smooth coordination.

• Travel Coordination: Organize and book domestic/international travel, including flights, accommodations, transportation, and itineraries.

• Expense Tracking: Manage and reconcile the CEO’s expenses, ensuring timely and accurate reporting.

• Communication Liaison: Act as the CEO’s point of contact—screening and prioritizing emails, messages, and requests, and ensuring follow-ups happen.

• File & Document Organization: Maintain accurate, secure, and easily accessible documentation.

• Personal & Organizational Support: Assist with occasional personal tasks and logistics to help the CEO maintain an organized schedule.

Who You Are

• A multitasker who can manage multiple responsibilities without feeling overwhelmed.

• A highly organized individual with strong attention to detail.

• A clear communicator who can interact professionally at all levels.

• A happy, positive person who doesn’t panic when things don’t go according to plan.

• Tech-savvy and comfortable using scheduling, communication, and productivity tools.

Minimum Qualifications

• 2+ years of experience in an administrative, coordination, or operations role supporting leadership or a team.

• Experience managing calendars, travel, scheduling, or executive communications.

• Strong communication and interpersonal skills.

• Ability to manage schedules and travel across multiple time zones.

• High attention to detail and excellent multitasking abilities.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or other organizational tools.

• Ability to work independently in a remote setting, with reliable internet access and the necessary tech tools.

Preferred Qualifications

• Familiarity with project management tools or scheduling software.

• Experience handling confidential or high-level executive communications.

Benefits

Why Join Invitro Capital?

• Work on cutting-edge AI and B2B technologies: We are at the forefront of AI and B2B innovation. Our employees have the opportunity to work on the latest and greatest technologies, and to make a real impact on the SME market.
• Help build and grow successful startups: We are committed to helping our portfolio companies succeed. Our employees play a vital role in building and growing these companies. This is not a 9 to 5 job. This is a startup environment with a give-it-all mentality.
• Work with some of the best minds in the industry: You will be part of a team of seasoned entrepreneurs and product leaders who are on a mission to make a difference in the SME space. You will have the chance to work with some of the best minds in the industry.
• Supportive and collaborative work environment: We believe in creating a supportive and collaborative work environment where our employees can thrive.
• Competitive compensation: We offer a competitive compensation package, with salaries ranging from [$1,300 to $ 1,800 monthly], payable in USD.

InVitro Capital: A Venture Studio Where Innovation Thrives!

InVitro Capital is a venture studio that creates, builds, and exits companies in the AI and B2B space. With a primary focus on Healthcare and SaaS, Invitro has developed a unique recipe to de-risk startup innovation and help aspiring exceptional entrepreneurs identify and capitalize on promising opportunities.

At InVitro, we believe that the best startups are built by teams with deep domain expertise and a passion for solving real-world problems. That's why we invest in and partner with entrepreneurs who have a proven track record of success and a vision for the future.

We provide our portfolio companies with the operational muscles and support they need to succeed, including:

• Seed funding.
• Access to our network of mentors and advisors.
• Expertise in tech, marketing, sales, and business development.
• Help with go-to-market strategy.
• We also have a unique approach to exits. Instead of waiting for a large tech company to come knocking, we actively work with our portfolio companies to develop and execute their own exit strategies. This allows us to maximize returns for our investors and give our entrepreneurs the freedom to pursue their next big idea