[Remote] Administrative Assistant (Contract)
Note: The job is a remote job and is open to candidates in USA. IntusCare is a company dedicated to improving care for Programs of All-Inclusive Care for the Elderly (PACE). They are seeking an Administrative Assistant on a 6-month contract to support the executive leadership team with scheduling, travel coordination, and various administrative tasks.
Responsibilities
- Support the Executive Assistant in managing complex, frequently changing executive leadership calendars
- Handle external scheduling for Client facing teams
- Assist in coordinating domestic travel and accommodations
- Manage the monthly expense reports for Executive Leadership, receipts, and reimbursement workflows accurately and on time
- Support onsite events and team gatherings, including booking meeting spaces, coordinating accommodations, managing catering, and researching venues for team dinners, client meetings, and happy hours
- Provide coverage for the Executive Assistant during out-of-office periods, ensuring continuity of support
- Collaborate effectively with a wide range of levels, personalities, perspectives, and communication styles
- Assist the People Operations team with various administrative projects as they arise
- Handle highly sensitive and confidential information with the utmost discretion at all times
Skills
- Prior experience in an administrative support role
- Prior experience at a startup or small tech company
- Demonstrated experience managing complex calendars
- Demonstrated experience supporting onsite events, meeting logistics, and venue research
- Exceptional attention to detail and a high standard of accuracy
- Strong internal and external scheduling skills, including managing complex, frequently changing calendars
- Proficiency in Microsoft Outlook and Slack
- Highly organized, with the ability to thrive in a fast-paced, evolving environment
- Effective prioritization skills and a proven ability to meet deadlines
- Adaptable, able to adjust quickly as business needs change
- Strong follow-through across multiple concurrent priorities
Company Overview