[Remote] Senior Operations Associate, Office of the CEO
Note: The job is a remote job and is open to candidates in USA. Coefficient Giving is a philanthropic funder and advisor, having directed over $5 billion in grants since 2014. They are seeking a Senior Operations Associate to support the CEO's operational and administrative work, enhancing the CEO's capacity and focus through effective calendar management, communications support, and operational improvements.
Responsibilities
- Own organizing Alexander's calendar by scheduling meetings with team members and external stakeholders, leading a calendar sync meeting with Alexander at the beginning of every week, and analyzing time allocation across key areas
- Help triage Alexander's inbox and learn to write effectively in his voice, maintaining fast response times and building systems to track and route incoming asks
- Handle the full range of day-to-day administrative needs, including travel planning, expenses and reimbursements, external appointments, and executive office software (Airtable, Asana, Toggl)
- Coordinate with internal stakeholders to gather materials and information ahead of Alexander's meetings; write meeting agenda first drafts; track and execute follow-up action items; ensure that conferences, events, and in-person visits go smoothly
- Maintain a comprehensive database of Alexander's professional contacts and proactively surface relevant meetings and events based on current priorities and travel
- Identify administrative bottlenecks and develop solutions, including AI integration; own special projects that increase efficiency and strengthen internal knowledge management
Skills
- U.S. work authorization
- Strong interpersonal skills
- Ability to communicate clearly, professionally, and effectively across a wide range of audiences
- Experience in calendar and time management
- Experience in inbox and communications management
- Experience in general executive support including travel planning and expenses
- Experience in meeting and event coordination
- Experience in contact and relationship management
- Experience in operational improvement and identifying administrative bottlenecks
- Resourcefulness and ability to make things work under constraints
- Ability to prioritize quickly and act on action items promptly
- Excitement about Coefficient Giving's mission and cause areas
- Ability to work in a responsive, agile way and pivot quickly when priorities shift
- Proactive and forward-thinking operational work
- Curiosity and proactivity about using AI tools and automation
- Based in the San Francisco Bay Area
- Willingness to travel to the Bay Area at least once a quarter
Benefits
- Excellent health insurance (we cover 100% of premiums within the U.S. for you and any eligible dependents) and an employer-funded Health Reimbursement Arrangement for certain other personalhealth expenses.
- Dental, vision, and life insurance for you and your family.
- Four weeks of PTO recommended per year.
- Four months of fully paid family leave.
- A generous and flexible expense policy — we encourage staff to expense the ergonomic equipment, software, and other services that they need to stay healthy and productive. This policy also includes a productivity benefit, which provides a set amount for staff to expense items that enhance their productivity.
- A continual learning policy that encourages staff to spend time on professional development with related expenses covered.
- Support for remote work — we’ll cover a remote workspace outside your home if you need one, or connect you with a Coefficient Giving coworking hub in your city.
- We currently have offices in San Francisco and Washington, D.C., and multiple staff working from several other cities in the U.S. and elsewhere.
- We can’t always provide every benefit we offer U.S. staff to international hires, but we’re working on it (and will usually provide cash equivalents of any benefits we can’t offer in your country).
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